Payments made for occasional labor related
to your truck - most likely for drivers.
Fuel for which you paid
cash or charged to your PERSONAL credit card.
This does not include fuel charged to your carrier as those charges will
be picked up from the settlement statement.
Insurance for which you
This does not include deductions for truck, health, and workman's compensation
insurance which are reflected on your settlement statement.
Motels and lodging expenses which were incurred
while you were on the road or conducting business related to your truck
(i.e. signing up as owner/operator). This also will include any charges
that you paid and will be reimbursed by your carrier.
Any items related to record keeping of your
truck (i.e. notebooks, pens, calculators).
Other expenses incurred while not on the
road. We recommend that you not be tempted to put too much into this category
as a large amount of expenses that are labeled "Other Expense"
may put up a red flag for the IRS.
Other expenses incurred while on the road
(i.e. parking, showers, etc). If you have an expense and you don't know
where it belongs, we recommend using the
Any permit or license that you personally
paid for, regardless of whether it will be reimbursed by your carrier.
and Courier Fees
Postage, Fax Machine, and Federal Express
Any telephone expenses related to the operation
of your truck. This also includes monthly cellular phone charges.
Purchase and repair of tires.
Parts and Service
Repairs including parts and labor, full
service, oil, fuel additives, towing and general maintenance.
Any supplies used for your truck (refrigerator,
cellular phone, microwave, CB radio, radar detector, cleaning supplies,
and any other items related to the use of your truck). Do not include
any items on the expense line or the accounting envelope that were charged
to the Company store. That information will come from your settlement
Truck and trailer washes, including coin
Fuel for a refrigerated truck. This includes
any fuel that you paid cash for or charged to your personal credit card,
regardless of whether or not it is to be reimbursed by your carrier.
Expenses incurred for unloading which you
paid personally, regardless of whether you are to be reimbursed or not.
and Incidental Expenses
The number of days that you were on the
road during the month or during the period of time that your accounting
period would cover. This is a per diem allowance which includes meals
and snacks. You do not need to send receipts for this as it is a pre-determined
amount for each day you are on the road.